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Registrar Officer – Full Time

Registrar Officer – Full Time

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An exciting opportunity has arisen for an experienced Registrar Officer to join the Australia Zoo Keeping team in a Full-time Capacity!

Australia Zoo is an equal opportunity employer, where we recognise the diversity of our workforce and community – be it on the basis of gender, age, race, sexual orientation, or religious belief. We provide specific workplace programs to support diversity and equal employment opportunities for women, people with disabilities and all cultural backgrounds.

The Registrar Officer works under the direction and guidance of the Chief Animal Care Officer. This role will work closely with all keeping management to provide administrative and clerical services to ensure that keeping departments are able to operative effectively and efficiently.

The primary responsibility is to understand and oversee all aspects of biosecurity, legislation and licensing approval processes and reporting processes for Australia Zoo, ensuring that all state and federal requirements are met and permits are obtained and maintained as required.

The Registrar officer also is required to be familiar with and liaise with relevant bodies and networks, such as, but not limited to, ASZK, ZAA, Biosecurity Queensland, Department of Agriculture and Fisheries and Department of Environment and Science and report relevant information to the Chief Animal Care Officer and Senior Management. The Registrar Officer is also responsible for the co-ordination of centralizing Australia Zoo’s records of animal births, deaths, acquisitions and transfers and behaviour, utilizing ZIMS.

Co-ordinate animal transactions with other institutions, carriers and appropriate regulatory bodies and when requested by the Chief Animal Care Officer.  Support and assistance is to be provided to various keeping departments with matters of animal breeding, ancestry, diets, veterinary care, specimen transportation, staff training, scheduling and development.

The Registrar Officer is also responsible for inventory, shipments, communications and request from studbooks, keepers and others. They are to procure and maintain required Federal, State and Local permits necessary for the maintenance and transport of wildlife in accordance with regulations. Serve as liaison between the Zoo and outside organisations/institutions, as well as other departments within the Zoo.

This position requires a highly organized, capable professional who is flexible and able to respond quickly to changing circumstances and priorities. In addition to being highly skilled in the administrative area, the position is required to work in collaborative way with Senior Management, staff across the business and liaise with a variety of external companies.

Duties Include –
  • Facilitate all state and federal regulatory requirements
  • Ensure collection records are thoroughly maintained, including parentage, breeding, medical and transaction histories for all specimens
  • Co-ordinate keeping staff in the practice of data collection, and review effectiveness of reporting with relevant departments and the approval of provisional data entries
  • Interpret keeping records/observations and ensure appropriate action is taken
  • Assist in ensuring compliance with legislation and validate for formal reporting, e.g. ZIMS
  • Evaluate and continually update current administrative and resourcing systems, when necessary
  • Assist in the acquisition and disposition of animals for the collection
  • Respond to relevant enquiries in line with business priorities and bring urgent matters to their attention
  • Perform other duties, as directed by the Chief Animal Care Officer and/or Senior Management
  • Manage and monitor animal transactions and coordinate with Senior Management, Chief Animal Care Officer and veterinary staff to ensure legal compliance with local, state, federal and international laws, government regulations and industry-specific standards
  • Prepare animal transaction paperwork including transport plans
  • Acquire and manage all local, state and federal wildlife permits and licences
  • Operate as primary liaison between the institution and government agencies, providing these agencies with accurate collection information as required
  • Train staff in animal record keeping, records management and animal data entry standards
  • Communicate with Species Co-ordinators, other institutions, registrars as needed for recordkeeping. Communicate animal information for surveys and records requests
  • Perform general office/clerical duties
  • Participate in conservation activities that support’s the zoo’s mission

Essential Criteria –

  • Leadership, time management and organisational skills
  • Ability to communicate clearly, in both a verbal and written format
  • A strong work ethic and ability to communicate and collaborate with others
  • Experience managing and fostering relationships
  • 2-3 years of experience in a similar role, including husbandry, keeping and training experience
  • Highly proficient in the use of Microsoft Office Suite (including Excel, Word, Outlook, Powerpoint, etc) and other record keeping software
  • Highly proficient with reporting and documenting
  • Hold current Driver’s Licence
  • Available to work weekends, public holidays, and school holiday periods
  • Proof of Coronavirus Vaccination (unless otherwise exempt)

Preferred Criteria –

  • Current First Aid and CPR Certificate
  • Leadership experience
  • Animal training qualifications

Apply for this job below. Applications close 3rd of December 2021.


Here is a checklist of information you will need to have ready before you start to complete the employment application form:

  • Education history
  • Employment history
  • References
  • Any qualifications you may have eg First Aid
  • Any achievements you may like to tell us about
  • your availability (what hours can you work)
  • A resume in .pdf or .doc format
  • Any other info that may support your application

Ready to Apply?